The 5 Most Common Problems with Embroidery Files in Businesses (and How Emblly Solves Them)

If you work in an embroidery company, you know that managing design files isn't as simple as it seems. While it may seem like a routine task, it's a constant source of frustration that can affect turnaround times, work quality, and team coordination. At emblly, we talk to dozens of businesses that experience these issues every week. These are the five most common pain points… and how we plan to solve them.

1. Incompatible Formats

The Problem: There is a huge variety of embroidery formats: DST, PES, EXP, JEF, among others. A file that works for one machine may not open on another. This leads to rework, wasted time, and production errors.

How emblly Solves It: Our platform automatically converts files between compatible formats, without losing quality or key information. This way, your team can work with any file, regardless of its origin.

2. Email or WhatsApp messages that get lost or confused

The problem: Many teams share files via email, WhatsApp, or even USB drives. This leads to confusion, mixed versions, or loss. And when there's a problem, no one knows which file is "the right one."

How emblly solves it: Each file lives in the cloud, with history, clear versions, and controlled access. You'll never have to search for "final version v3" in a folder again.

3. Difficulties viewing designs

The problem: Not everyone on the team can open embroidery files. Designers, salespeople, or clients often need to see the design, but don't have the software or technical knowledge.

How emblly solves it: Anyone can view designs in Emblly from a browser, without installing anything. Colors, measurements, stitches, and simulations: all accessible with a click.

4. Coordination problems between teams

The problem: The designer sends one file, but the production team receives another. Or the client approves a design that never makes it to production. These communication errors cost time and money.

How emblly solves it: All stakeholders can collaborate in a single space. Approved designs, comments, versions, and responsible parties are centralized so nothing slips through the net.

5. Lack of traceability and control

The problem: When something goes wrong, it's difficult to know what happened. Who modified the file? Which version was used in production? Where is the backup?

How Emblly solves it: Each file has a complete history. You can see who did what, when, and revert to any previous version if necessary.

Conclusion

Embroidery files shouldn't be a headache. Emblly was born precisely to solve these real problems that companies face every day. If you identified with any of these points, you're not alone: ​​we speak your language, and we're building this tool for you.